1. About this notice
This notice adds to our privacy policy for people who join the Operator Pass waitlist, choose to appear on the Operators' wall or are listed in a yearly Operators list. Everything else in the privacy policy applies to this data too. Fluxer Platform AB is the controller of this data, as section 1 of the privacy policy explains.
The privacy policy also explains how to contact us, our legal bases, where data is kept and how it is transferred, how we protect it, your rights and how we make changes, and everything it says on these topics applies to this notice as well.
2. Operator Pass waitlist
If you join the Operator Pass waitlist, we keep your email address, the language of the page you used, the IP address you joined from, the country that we estimate from that IP address, and when you joined, confirmed, or unsubscribed.
We also keep your answer to the question about how the early bird price feels to you, the currency of the price you saw, which descriptions of yourself you picked, which perks and bonuses you picked as most important to you, and anything you write in your own words. All of this is part of your entry, and we delete it together.
Joining is optional and rests on your consent (section 3.1 of the privacy policy), and we keep the IP address as a record of that consent. We first send one email to confirm your email address, and if you never confirm it, we send nothing more. After you confirm, we email you once, when sales open. Every waitlist email after you confirm has an unsubscribe link, and unsubscribing stops our emails at once.
3. Operators' wall
If you have an Operator Pass and choose to be listed on the Operators' wall on our homepage, anyone can see the name and avatar you chose once we have approved them, how many passes you have, and when you got your first pass.
Until we approve them, the wall shows your username and the default avatar, or the word "Operator", as section 2.1 of the Operator Pass terms describes.
We keep our own copy of every name and avatar you send for the wall, whether it comes from checkout, from your settings, or from a change to your Fluxer profile while your listing follows your profile. Each copy is stored once and never changed, and with it we keep when you sent it, whether we approved or declined it, who decided, and why. The wall never shows a copy we have not approved, or your live profile.
You can stop your listing from following your profile in your settings.
If a business asks us to list it with its company name and logo, as section 2.2 of the Operator Pass terms describes, this section applies to that name and logo as it does to a name and avatar, including the versions we make for the wall.
A company name or logo is usually not personal data, but the name of a sole trader, or a logo that shows a person, is, and we treat them all the same way. We handle the email you send with the request like any other support message.
Showing your listing is part of your pass, so it rests on contract necessity. Keeping the copies and their history so that we can check names and avatars, explain our decisions, handle appeals, and see what the wall showed at a given time rests on our legitimate interest in moderating the wall and being accountable for it. Section 3.1 of the privacy policy explains both grounds, and you can object as section 10 describes.
Your name goes on a year's Operators list only if you are listed on the wall and turn on "Add my name to the yearly Operators list" in your settings, which is off by default. The list uses the name that is on your wall listing at the time, and anyone can see it in a release's notes and in a file in the Fluxer source code repository.
Putting your name on the list rests on your consent, and turning the setting off again keeps you off later lists. Section 3.1 of the Operator Pass terms explains what we remove if you ask us to erase your name, and what cannot be recalled.
4. How long we keep it
We delete an Operator Pass waitlist entry 30 days after we send the email that says sales are open, 30 days after you unsubscribe or our emails to the address bounce, or 7 days after you sign up if you never confirm your email address. Any entry that is still on the list 30 days after the early bird price ends is deleted then.
We keep the copies of names and avatars for the Operators' wall while you are on the wall, and a copy we declined is deleted 1 year after the decision.
When you leave the wall, delete your account, or ask us to erase the copies, we remove your listing at once and stop serving its avatar. We delete the copies 60 days later, once the appeal period in section 6.2 of the terms of service has passed, unless an appeal, a dispute, or a legal duty to keep them is still open, and then only until it ends. Records of our wall decisions are kept without your name, avatar, or account identifier.